Power outage during a small outdoor event

Ensuring Uninterrupted Power Supply at Events with Generators

In today's increasingly electrified world, power is a fundamental part of any event. The lights, sound system, heating, or cooling - everything requires a steady, reliable power source. And when that event is happening in a place where the power supply might be unreliable or non-existent, generators become the backbone of the event's success. Ensuring an uninterrupted power supply with generators is not as straightforward as plugging in and flipping a switch, though. It involves a careful process of planning, preparing, and executing. This article will walk you through all the necessary steps.

Importance of Uninterrupted Power Supply at Events

Event venue brightly lit by power supplied by generators.

Maintaining The Event's Momentum

The last thing any event planner wants is for the power to go out right as the event is hitting its stride. Imagine being at a music concert where the band is performing their most anticipated song, and suddenly everything goes dark. Or picture a food festival where all the stoves, ovens, and refrigerators stop working all of a sudden. It can cause not just an awkward pause but can seriously hamper the event's energy, leading to an overall disappointing experience for attendees. Consistent power supply maintains the event's momentum and helps create a memorable experience for all.

Preventing Equipment Damage

Power interruptions aren't just inconvenient; they can also be potentially harmful. Sudden power cuts or surges can severely damage sensitive electronic equipment like sound systems, lighting controls, and technical equipment. This equipment often represents a significant investment, and damage to it can lead to financial losses and long-term operational difficulties. Therefore, having a steady, controlled power supply is critical for the longevity of your equipment.

Overview of Generators

Basic Functioning of Generators

At their core, generators work on a simple principle: they convert mechanical energy into electrical energy. This is achieved through an engine that drives an alternator, which generates electricity. The engine runs on fuel (like diesel, gasoline, or propane), and the alternator produces power when the engine is running. In this way, a generator is like your own portable power station, capable of producing electricity wherever and whenever you need it.

Types of Generators

There are a variety of generators on the market, each suited to different applications. Some common types include:

Portable Generators: Small, versatile, and perfect for small to medium-sized events. They can be easily transported and set up.

Inverter Generators: These generators are known for their efficiency and quiet operation. They are perfect for events where noise can be a concern, like meetings or residential parties.

Standby Generators: These are larger units installed permanently on site and can provide power automatically in the event of a power outage. They are suitable for large, high-stake events where power failure is not an option.

Industrial Generators: These heavy-duty units are designed to provide significant power outputs for large scale events like concerts or trade shows.

Choosing the Right Generator for Your Event

Close-up shot of a running generator providing power at an event.

Image by vectorpocket on Freepik

Determining Power Requirements

When choosing a generator for your event, the first step is to determine your power requirements. This involves calculating the combined power consumption of all the devices and equipment that you plan to run on the generator. It's also important to account for potential power surges that some devices might cause when they're turned on.

Considering Noise Levels

Generators can be quite noisy, which can be a problem for certain types of events. For example, if you're organizing a quiet outdoor event, like a wedding or a corporate retreat, you'll want to choose a generator that operates quietly to avoid disturbing the peaceful ambiance. Some generators are specifically designed for quiet operation, and using sound-attenuation accessories can also help to reduce noise levels.

Understanding Fuel Types

Generators commonly run on various types of fuel, including gasoline, diesel, or propane. The choice of fuel can have a significant impact on the operation of the generator. For instance, diesel generators often offer longer run times and greater efficiency, but the fuel can be more expensive. Propane generators, on the other hand, are quieter and cleaner-burning but may not offer as much power output. Therefore, understanding the pros and cons of each fuel type can help you make an informed decision.

Setting Up and Operating Generators Safely

Placement and Ventilation

Proper placement and ventilation of generators are crucial for safe operation. Generators should be placed in a location where there's plenty of fresh air to cool the generator and disperse exhaust gases. Enclosed spaces can lead to overheating and potentially harmful fume buildup. Therefore, a well-ventilated, open area is always the best choice.

Load Management

Managing the load on a generator involves carefully monitoring and controlling the power demands placed on it. Overloading a generator can cause it to overheat or fail, leading to power interruptions. Therefore, it's essential to know the power requirements of your equipment and manage the load accordingly. This might involve sequencing the operation of different pieces of equipment to prevent the generator from being overloaded.

Hiring a Professional Power Management Company

When hosting a significant event, hiring a professional power management company can be a wise decision. These companies are experts in handling all aspects of power management, including assessing power needs, installing and operating generators, and providing on-site support during the event. This can relieve a lot of stress and allow you to focus on other aspects of planning and executing your event.

A professional load manager monitoring a generator at an event.

Image by pvproductions on Freepik


In conclusion, the success of any event is heavily reliant on a consistent, reliable power supply. While there are many factors involved in ensuring uninterrupted power, having a reliable generator, and managing it properly is paramount. By understanding the basics of how generators work, and with careful planning and operation, you can ensure your event runs smoothly, creating a memorable experience for everyone involved.


What type of generator is best for a small outdoor event?

Portable or inverter generators are typically sufficient for small outdoor events. However, it's always best to assess your specific power needs first.

Can I use a generator indoors?

Generators should never be used indoors due to the risk of carbon monoxide poisoning. Always ensure proper ventilation.

What is the average runtime of a generator?

This depends on the generator's size and fuel capacity. Some can run for as long as 12 hours without refueling.

How loud is a typical generator?

Noise levels vary greatly based on the generator's size and type. Some quieter models operate at around 50 decibels, equivalent to a conversation at home.

Do I need a permit to use a generator at my event?

Permit requirements vary by location and the size of the generator. Always check with your local regulations.

Back to blog

Leave a comment

Please note, comments need to be approved before they are published.

Blog post

Give your customers a summary of your blog post